Public Art & Design: Art in State Buildings Program
Policies and Procedures
Adopted June 10, 1980 by the Art in State Buildings Program Advisory Committee.
A. Purpose
The Art in State Buildings Program was enacted by the General Assembly of the State of Iowa in 1979 (Iowa Code 304A, Sections 8-14) to provide for the inclusion of fine arts projects in state building construction projects in cooperation with the Iowa Arts Council.
B. General Policy
Fine arts projects in state buildings shall apply to both construction of new buildings or renovation or additions to existing buildings which otherwise qualify as "state buildings" under the Code. The total cost of the fine arts elements shall in no case be less than one-half of one percent of the total estimated cost of such buildings or group of buildings.
C. Related Policies
1. The amount to be allocated for art to be included in any construction projects shall be a function of the total estimated costs of the construction, regardless of method of finance.
2. The total estimated cost of a building project shall be the cost of the project contained in the capital appropriation plans, including real estate purchased for a project, fixed equipment, plumbing, electrical, ventilation and other systems integrated into the plans, except where excluded by legislation. The Program will remain adaptable to projects affected by federal restrictions on the use of federal construction funds for state projects.
3. The one-half of one percent allocation shall not be diminished by professional fees. Professional fees shall be interpreted as referring to fees charged by licensed professionals, such as architects, engineers, etc.
4. The Art in State Buildings program shall be organized and maintained by the Iowa Arts Council in direct consultation with other state agencies. Comprehensive written intra-agency agreements between the Council and principal users, the designated person or entity having principal administrative responsibility for the actual utilization of the proposed construction project, shall be the primary means of coordinating this program
5. The Iowa Arts Council shall give preference in the selection and purchase of fine arts elements to works produced, created, or otherwise made by living or deceased Iowa artists, but shall not be limited to same.
6. Title to all works of art acquired within the Art in State Buildings program rests with the principal user or contracting agency in the name of the state. Provisions shall be made for occasional loan of art between state-owned buildings, museums, and duly authorized groups or persons for the purpose of increased accessibility.
D. Implementation Policies
1. Fine arts elements shall be interpreted to mean the standard visual arts elements of painting, sculpture and graphics, as well as fountains, mosaics, frescoes, wall hangings, art photography, crafts, and other recognized forms of quality visual arts products appropriate to public display. Fine arts elements shall not include the incidental ornamental detail of functional structural elements, or hardware and other accessories.
2. State agencies anticipating the construction, renovation or refurbishment of a state building, shall, at or before the time of engaging or directing an architect to prepare plans and specifications for the building, consult and coordinate with the Iowa Arts Council to ensure that the requirements of the Art in State Building program are met.
3. The Art in State Buildings program shall be interpreted to apply to any construction, major renovation or refurbishment projects that by effect constitute a substantial improvement to a property, and which adds value to the property. The installation of additional permanent equipment, rather than replacement of equipment, shall usually fall within the spirit of the program.
4. The Art in State Buildings program shall be interpreted to exclude routine repair and maintenance of pre-existing structures. Properties leased, and thereby not owned by the state, shall be excluded from the program.
5. When state agencies set aside general contingency funds or revolving funds for capital expenditures, the Art in State Building program shall include an application of one-half of one percent of such funds. Unassigned contingency funds will be prorated to the program at a level agreed upon by the Council and the affected agency.
6. Projects involving architectural preservation, when such projects involve the preservation or restoration of ornamental detailing of historic properties, shall themselves be construed as applications of the Art in State Building program, and will not require the expenditure of additional funds on arts projects. Such projects must demonstrate an intent to preserve architecture, ornamental detail, and architectural style as art forms. Adaptive re-use projects which involve renovation of buildings of no architectural significance or install period treatments totally foreign to the structure's original style shall be expected to adhere to the one-half of one percent stipulation.
7. Fine arts elements assigned to a group of buildings shall, at the discretion of Council and principal user, be integrated throughout the complex or at a specific location or locations mutually identified to provide maximum benefit for consumers.
E. Implementation Procedures
1. The Iowa Arts Council shall form an Art in State Buildings program advisory committee to assist in the organization, implementation, and review of the program. This committee shall contain the following permanent memberships: Department of General Services, Department of Social Services, Capitol Planning Commission, Board of Regents, Iowa Arts Council, State Legislature, Iowa Museum Association, and Iowa Chapter of the American Institute of Architects. The committee shall contain the following annual rotating memberships An additional state agency, a professional visual artists, and one private citizen.
2. The Iowa Arts Council shall formulate written agreements with each state agency. Agreements will be tailor-maid to the unique aspects of each year's appropriation and will be renewable on an annual basis.
3. The Iowa Arts Council shall coordinate and administer the selection, purchase and installation of art objects for each site affected by the program. Where feasible, the Council shall ask for legal consent to contract funds held by the user for this program.
4. Contracts for the fine arts elements shall be executed within the estimated costs as defined in this program. All expenses related to the acquisition of the fine arts elements shall be contracted for separately with the funds allocated for these purposes. Acquisition shall be interpreted to include the acquisition, preparation and installation of fine arts elements.
5. Appropriation projects from fiscal 1978-79 will be scanned for projects covered by the AiSB legislation. The Iowa Arts Council will attempt to implement a program that approximates as nearly as possible the dollar amounts required by the Code. The program will remain flexible to accommodate hardships created by recent interpretations of the AiSB legislation.
6. Capital appropriations for fiscal 1979-1980 will be scanned for projects covered by the AiSB legislation. The Iowa Arts Council will attempt to implement a program that approximates as nearly as possible the dollar amounts required by the Code. The program will be somewhat flexible to accommodate hardships created by recent interpretations of the AiSB legislation.
7. The Iowa Arts Council will work with state agencies to plan for full implementation of the Art in State Buildings program during fiscal 1980-81 and beyond At the time of preparation of capital appropriations, agencies will be encourage to plan for the expense of fine arts elements in their appropriations. If possible, and with the affected agency's concurrence the Council will attach its own corollary appropriation to the principal user's appropriation to allow the Council to receive, hold, and disperse the fine arts funds applicable and designated to the project.
8. Maintenance sheds, separate garage, cell house or other secure sleeping facilities for prisoners, or buildings used solely as storage or warehouse facilities are excluded from the Art in State Buildings program. The AiSB shall be interpreted to further exclude power houses, water treatment plans, generating plants, parking facilities, tunnels, and other such utilitarian structures. When structures combine ineligible functions with eligible functions, the Council and effected agency shall determine the budgeting amount attributable to the eligible portion of the building.
9. When possible, a fund may be established with each affected state agency to accumulate shall allocations until implementation is feasible. Funds may accumulate over more than one appropriation or fiscal period. Affected agencies may add to small allocations in any fiscal year to complete significant projects.
10. In cases where capitol appropriations are made in lump sums to state agencies with little reference by name to specific construction projects, the Council and each state agency will determine a dollar amount to be allocated overall for fine arts projects.
11. Where feasible, the Iowa Arts Council will consider creative applications of the AiSB for the public benefit, such as artists-in-residence during the creation and installation of art objects, public competitions of artists, or solicitations of additional funds to increase the amount of funds available for fine arts projects.
12. The Iowa Arts Council will develop an inventory of art works purchased by the Art in State Buildings program.
13. The Iowa Arts Council will work with other state agencies, the General Assembly and/or the Governor's office to address such problem areas as: The systematic appraisal of state-owned art objects, the ongoing conservation of state-owned art objects, policies governing the acquisition and sale of state-owned art objects, and intra-agency lending of state-owned art objects.
